{
  "name": "Photography Studio: Booking to Deposit to Confirmation Chain",
  "nodes": [
    {
      "parameters": {
        "httpMethod": "POST",
        "path": "studio-new-booking",
        "responseMode": "onReceived",
        "options": {}
      },
      "id": "3c4d5e6f-0001-4c3c-9d3c-000000000001",
      "name": "New Booking Submitted",
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 2,
      "position": [-60, 400],
      "notes": "Fires the instant a client submits the booking form on example.com (session type, date, package price)."
    },
    {
      "parameters": {
        "resource": "contact",
        "operation": "upsert",
        "email": "={{ $json.body.email }}",
        "additionalFields": {
          "firstName": "={{ $json.body.first_name }}",
          "lastName": "={{ $json.body.last_name }}",
          "phone": "={{ $json.body.phone }}"
        }
      },
      "id": "3c4d5e6f-0002-4c3c-9d3c-000000000002",
      "name": "Create/Update Contact (CRM)",
      "type": "n8n-nodes-base.hubspot",
      "typeVersion": 2,
      "position": [200, 400],
      "notes": "Creates the client record if new, or updates it if they have booked before. Every booking is tracked as a deal in the CRM pipeline."
    },
    {
      "parameters": {
        "resource": "deal",
        "operation": "create",
        "dealName": "={{ $json.body.first_name }} {{ $json.body.last_name }}, {{ $json.body.session_type }}",
        "additionalFields": {
          "amount": "={{ $json.body.package_price }}",
          "dealStage": "booking_deposit_pending",
          "closeDate": "={{ $json.body.session_date }}"
        }
      },
      "id": "3c4d5e6f-0003-4c3c-9d3c-000000000003",
      "name": "Create Deal (Deposit Pending)",
      "type": "n8n-nodes-base.hubspot",
      "typeVersion": 2,
      "position": [440, 400],
      "notes": "Deal stage doubles as the studio's at-a-glance status tracker across every open booking."
    },
    {
      "parameters": {
        "resource": "invoice",
        "operation": "create",
        "customer": "={{ $json.body.email }}",
        "amount": "={{ Math.round($json.body.package_price * 0.3 * 100) / 100 }}",
        "description": "=30% deposit, {{ $json.body.session_type }} session on {{ $json.body.session_date }}",
        "dueDate": "={{ $now.plus({days: 5}).toISODate() }}"
      },
      "id": "3c4d5e6f-0004-4c3c-9d3c-000000000004",
      "name": "Create 30% Deposit Invoice",
      "type": "n8n-nodes-base.stripe",
      "typeVersion": 1,
      "position": [680, 400],
      "notes": "Deposit is always 30% of the package price, calculated at send time rather than hardcoded per package."
    },
    {
      "parameters": {
        "sendTo": "={{ $json.body.email }}",
        "subject": "=Your studio booking, deposit invoice enclosed",
        "message": "=Hi {{ $json.body.first_name }}, thanks for booking your {{ $json.body.session_type }} session! To lock in {{ $json.body.session_date }}, please pay the attached deposit invoice within 5 days. We'll follow up automatically as the date approaches."
      },
      "id": "3c4d5e6f-0005-4c3c-9d3c-000000000005",
      "name": "Send Invoice Email",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2.1,
      "position": [920, 400],
      "notes": "Confirms receipt of the booking immediately, before any payment status is known."
    },
    {
      "parameters": {
        "amount": 5,
        "unit": "days"
      },
      "id": "3c4d5e6f-0006-4c3c-9d3c-000000000006",
      "name": "Wait Until Invoice Due",
      "type": "n8n-nodes-base.wait",
      "typeVersion": 1.1,
      "position": [1160, 400],
      "notes": "Pauses the workflow execution itself, no separate scheduled workflow needed to check back in."
    },
    {
      "parameters": {
        "resource": "invoice",
        "operation": "get",
        "invoiceId": "={{ $('Create 30% Deposit Invoice').item.json.id }}"
      },
      "id": "3c4d5e6f-0007-4c3c-9d3c-000000000007",
      "name": "Check Invoice Payment Status",
      "type": "n8n-nodes-base.stripe",
      "typeVersion": 1,
      "position": [1400, 400],
      "notes": "Reads the live invoice status directly from Stripe rather than trusting a local flag."
    },
    {
      "parameters": {
        "conditions": {
          "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "loose" },
          "conditions": [
            {
              "id": "paid-1",
              "leftValue": "={{ $json.status }}",
              "rightValue": "paid",
              "operator": { "type": "string", "operation": "equals" }
            }
          ],
          "combinator": "and"
        }
      },
      "id": "3c4d5e6f-0008-4c3c-9d3c-000000000008",
      "name": "IF Invoice Paid",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2,
      "position": [1640, 400],
      "notes": "Splits the workflow into a confirmed path and a reminder/escalation path."
    },
    {
      "parameters": {
        "calendar": "={{ 'studio-bookings@example.com' }}",
        "start": "={{ $('New Booking Submitted').item.json.body.session_date }}",
        "summary": "=Session, {{ $('New Booking Submitted').item.json.body.first_name }} {{ $('New Booking Submitted').item.json.body.last_name }}"
      },
      "id": "3c4d5e6f-0009-4c3c-9d3c-000000000009",
      "name": "Confirm Session on Calendar",
      "type": "n8n-nodes-base.googleCalendar",
      "typeVersion": 1.3,
      "position": [1900, 220],
      "notes": "Only ever added to the studio calendar once the deposit clears, so the calendar never shows unconfirmed holds as real bookings."
    },
    {
      "parameters": {
        "sendTo": "={{ $('New Booking Submitted').item.json.body.email }}",
        "subject": "You're confirmed! Session details enclosed",
        "message": "Deposit received, your session is officially on the calendar. We'll send a prep guide 48 hours before your shoot."
      },
      "id": "3c4d5e6f-0010-4c3c-9d3c-00000000000a",
      "name": "Send Confirmation Email",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2.1,
      "position": [2140, 220],
      "notes": "Distinct from the initial booking email, confirms the deposit specifically."
    },
    {
      "parameters": {
        "select": "channel",
        "channelId": { "__rl": true, "value": "#studio-bookings", "mode": "name" },
        "text": "=Session confirmed: {{ $('New Booking Submitted').item.json.body.first_name }} {{ $('New Booking Submitted').item.json.body.last_name }}, {{ $('New Booking Submitted').item.json.body.session_type }} on {{ $('New Booking Submitted').item.json.body.session_date }}.",
        "otherOptions": {}
      },
      "id": "3c4d5e6f-0011-4c3c-9d3c-00000000000b",
      "name": "Notify Studio Team",
      "type": "n8n-nodes-base.slack",
      "typeVersion": 2.2,
      "position": [2380, 220],
      "notes": "Keeps the whole team aware of new confirmed sessions without anyone needing to check the CRM manually."
    },
    {
      "parameters": {
        "sendTo": "={{ $('New Booking Submitted').item.json.body.email }}",
        "subject": "Friendly reminder: deposit still pending",
        "message": "=Hi {{ $('New Booking Submitted').item.json.body.first_name }}, just a reminder that your deposit invoice for {{ $('New Booking Submitted').item.json.body.session_date }} is still outstanding. Let us know if you'd like a different payment method or have any questions."
      },
      "id": "3c4d5e6f-0012-4c3c-9d3c-00000000000c",
      "name": "Send Payment Reminder Email",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2.1,
      "position": [1900, 580],
      "notes": "First reminder, kept friendly and low-pressure rather than an automatic penalty notice."
    },
    {
      "parameters": {
        "amount": 48,
        "unit": "hours"
      },
      "id": "3c4d5e6f-0013-4c3c-9d3c-00000000000d",
      "name": "Wait 48 Hours",
      "type": "n8n-nodes-base.wait",
      "typeVersion": 1.1,
      "position": [2140, 580],
      "notes": "Gives the reminder email time to land before checking payment status again."
    },
    {
      "parameters": {
        "resource": "invoice",
        "operation": "get",
        "invoiceId": "={{ $('Create 30% Deposit Invoice').item.json.id }}"
      },
      "id": "3c4d5e6f-0014-4c3c-9d3c-00000000000e",
      "name": "Re-check Payment Status",
      "type": "n8n-nodes-base.stripe",
      "typeVersion": 1,
      "position": [2380, 580],
      "notes": "Second live status check rather than assuming the reminder worked."
    },
    {
      "parameters": {
        "conditions": {
          "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "loose" },
          "conditions": [
            {
              "id": "still-unpaid-1",
              "leftValue": "={{ $json.status }}",
              "rightValue": "paid",
              "operator": { "type": "string", "operation": "notEquals" }
            }
          ],
          "combinator": "and"
        }
      },
      "id": "3c4d5e6f-0015-4c3c-9d3c-00000000000f",
      "name": "IF Still Unpaid",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2,
      "position": [2620, 580],
      "notes": "Second branch point. A late payment here still reconnects to the confirmed path rather than staying stuck."
    },
    {
      "parameters": {
        "select": "channel",
        "channelId": { "__rl": true, "value": "#studio-bookings-urgent", "mode": "name" },
        "text": "=Deposit still unpaid after reminder: {{ $('New Booking Submitted').item.json.body.first_name }} {{ $('New Booking Submitted').item.json.body.last_name }}, session date {{ $('New Booking Submitted').item.json.body.session_date }}. Recommend a personal follow-up.",
        "otherOptions": {}
      },
      "id": "3c4d5e6f-0016-4c3c-9d3c-000000000010",
      "name": "Escalate to Owner",
      "type": "n8n-nodes-base.slack",
      "typeVersion": 2.2,
      "position": [2860, 460],
      "notes": "Escalations go to a separate, higher-attention channel than routine booking confirmations."
    },
    {
      "parameters": {
        "resource": "deal",
        "operation": "update",
        "dealId": "={{ $('Create Deal (Deposit Pending)').item.json.id }}",
        "additionalFields": {
          "dealStage": "at_risk_unpaid_deposit"
        }
      },
      "id": "3c4d5e6f-0017-4c3c-9d3c-000000000011",
      "name": "Flag Deal At-Risk in CRM",
      "type": "n8n-nodes-base.hubspot",
      "typeVersion": 2,
      "position": [2860, 640],
      "notes": "So the studio's pipeline view reflects reality without anyone updating it by hand."
    },
    {
      "parameters": {
        "conditions": {
          "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "loose" },
          "conditions": [
            {
              "id": "missing-1",
              "leftValue": "={{ $json.body.session_date }}",
              "rightValue": "",
              "operator": { "type": "string", "operation": "empty" }
            },
            {
              "id": "missing-2",
              "leftValue": "={{ $json.body.email }}",
              "rightValue": "",
              "operator": { "type": "string", "operation": "empty" }
            }
          ],
          "combinator": "or"
        }
      },
      "id": "3c4d5e6f-0018-4c3c-9d3c-000000000012",
      "name": "Missing Required Booking Field?",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2,
      "position": [200, 620],
      "notes": "Error-handling branch, catches a malformed booking submission before it creates a broken CRM record or invoice."
    },
    {
      "parameters": {
        "select": "channel",
        "channelId": { "__rl": true, "value": "#automation-alerts", "mode": "name" },
        "text": "=Booking form submitted with a missing session date or email. Raw payload: {{ JSON.stringify($json.body) }}. Please follow up manually.",
        "otherOptions": {}
      },
      "id": "3c4d5e6f-0019-4c3c-9d3c-000000000013",
      "name": "Notify - Malformed Booking",
      "type": "n8n-nodes-base.slack",
      "typeVersion": 2.2,
      "position": [440, 620],
      "notes": "Fallback so a bad submission is surfaced to a human instead of silently creating a broken deal or invoice."
    }
  ],
  "connections": {
    "New Booking Submitted": {
      "main": [
        [
          { "node": "Create/Update Contact (CRM)", "type": "main", "index": 0 },
          { "node": "Missing Required Booking Field?", "type": "main", "index": 0 }
        ]
      ]
    },
    "Create/Update Contact (CRM)": {
      "main": [[{ "node": "Create Deal (Deposit Pending)", "type": "main", "index": 0 }]]
    },
    "Create Deal (Deposit Pending)": {
      "main": [[{ "node": "Create 30% Deposit Invoice", "type": "main", "index": 0 }]]
    },
    "Create 30% Deposit Invoice": {
      "main": [[{ "node": "Send Invoice Email", "type": "main", "index": 0 }]]
    },
    "Send Invoice Email": {
      "main": [[{ "node": "Wait Until Invoice Due", "type": "main", "index": 0 }]]
    },
    "Wait Until Invoice Due": {
      "main": [[{ "node": "Check Invoice Payment Status", "type": "main", "index": 0 }]]
    },
    "Check Invoice Payment Status": {
      "main": [[{ "node": "IF Invoice Paid", "type": "main", "index": 0 }]]
    },
    "IF Invoice Paid": {
      "main": [
        [{ "node": "Confirm Session on Calendar", "type": "main", "index": 0 }],
        [{ "node": "Send Payment Reminder Email", "type": "main", "index": 0 }]
      ]
    },
    "Confirm Session on Calendar": {
      "main": [[{ "node": "Send Confirmation Email", "type": "main", "index": 0 }]]
    },
    "Send Confirmation Email": {
      "main": [[{ "node": "Notify Studio Team", "type": "main", "index": 0 }]]
    },
    "Send Payment Reminder Email": {
      "main": [[{ "node": "Wait 48 Hours", "type": "main", "index": 0 }]]
    },
    "Wait 48 Hours": {
      "main": [[{ "node": "Re-check Payment Status", "type": "main", "index": 0 }]]
    },
    "Re-check Payment Status": {
      "main": [[{ "node": "IF Still Unpaid", "type": "main", "index": 0 }]]
    },
    "IF Still Unpaid": {
      "main": [
        [
          { "node": "Escalate to Owner", "type": "main", "index": 0 },
          { "node": "Flag Deal At-Risk in CRM", "type": "main", "index": 0 }
        ],
        [{ "node": "Confirm Session on Calendar", "type": "main", "index": 0 }]
      ]
    },
    "Missing Required Booking Field?": {
      "main": [
        [{ "node": "Notify - Malformed Booking", "type": "main", "index": 0 }],
        []
      ]
    }
  },
  "active": true,
  "settings": {
    "executionOrder": "v1",
    "saveManualExecutions": true,
    "callerPolicy": "workflowsFromSameOwner"
  },
  "meta": {
    "templateCredsSetupCompleted": true,
    "portfolioSample": true,
    "instructions": "Sample workflow for portfolio purposes. Replace the HubSpot, Stripe, Gmail, Google Calendar, and Slack credentials with the client's own before deploying live. The late-payment branch reconnects into the same confirmed-session path rather than dead-ending, so a client who pays after the reminder still gets booked normally."
  }
}